Event Onboarding: Dive headfirst into a transformative coordination experience designed to crystallize your vision. During your onboarding, we’re not just ticking boxes; we’re exploring your dream landscape, pinpointing your tastes, needs, and non-negotiables. This sets the foundation for a meticulously planned event, saving you time, energy, and unnecessary stress down the line. Imagine this as laying down the first, most crucial, brick in the construction of your dream event.

Venue Recommendation: Choosing a venue isn’t just about space; it’s about creating a world where your dream event unfolds. We handpick a list of venues based on your needs—it’s a series of carefully researched possibilities tailored to the mood, theme, and essence you desire. This is a crucial stage, as the right venue can reduce decoration and logistical costs significantly.

Budget Template: Think of our budget template as your financial North Star. It’s not just a spreadsheet; it’s a strategic tool designed to empower you, offering a visual breakdown of costs and revealing unexpected event expenses most forget about. By making your financial boundaries clear, we help you navigate choices large and small, freeing you from future regret and unplanned expenses.

Layout Suggestions/Build: Unlock the full potential of your venue with a spatial design that encourages flow, beauty, and practicality. We’ll craft a layout that maximizes comfort and accessibility, effectively reducing bottlenecks and awkward spaces. The right layout can also enhance your décor, making even modest budgets look grander.

Day-of In-Person Coordination: Beyond just a service, consider this your event day safety net. We arrive to your venue and are the conductors of your event symphony, synchronizing every element from vendor arrivals to the grand exit. This end-to-end coordination service ensures your focus remains on soaking in every beautiful moment, not worrying about logistical hiccups.

Day-Of Vendor Management: Your event’s success relies heavily on multiple vendors executing their roles flawlessly. We become the central hub of communication and coordination with all vendors on your special day, ensuring alignment with your vision down to the last petal and pixel. This mitigates risk, keeps everyone on schedule, and most importantly, takes the pressure off you.

Timeline Creation: This is your event’s blueprint, outlining not just when things happen, but how they interconnect for maximum impact and efficiency. A detailed timeline eliminates guesswork, reduces stress, and keeps every moving part in harmony. You’ll know exactly what to expect and when, leaving no room for unpleasant surprises.

Design Inspiration Recommendations: We bring your Pinterest boards to life, providing curated design recommendations that align with your aesthetic and emotional goals. Consider this your personalized mood board, a starting point that ensures your event’s look and feel is not just beautiful, but uniquely you.

Harpors Help Desk: Think of this as our personal event concierge, available to answer any queries and solve problems, big or small. With access to our nationwide network of Harpors Coordinators, you’re getting a treasure trove of event wisdom and resources, making your planning exponentially easier and more efficient.

Contract Checklist: Legal jargon and fine print can be traps in disguise. Our contract checklist acts as your second set of eyes, making sure you understand every clause, know your entitlements, and secure your interests. This prevents unexpected costs or unpleasant surprises from cropping up later.

30 Day Review: Think of this as your event’s “state of the union” address. This comprehensive review is the ultimate temperature check, ensuring every detail is on track and giving us time to adjust sails if needed. It’s not just a milestone; it’s an essential strategy session that sets the stage for successful execution.

Transportation Plan: No one likes to be late, lost, or stressed about parking. We create a fluid transportation plan that caters not just to you but to your guests, ensuring punctuality and eliminating logistical headaches.

Hotel Planning: We guide you in identifying hotels that are strategically located for the convenience of your out-of-town guests. By taking into account factors like distance from the venue, accessibility, and local amenities, we offer tailored recommendations to help streamline your guests’ experience from the moment they arrive in town.

Rehearsal Recommendations (when applicable): Practicing the event sequences is not just about avoiding hiccups; it’s about instilling confidence. We suggest ideal locations and schedules for your rehearsals, making sure when the day comes, you’re walking through a well-rehearsed dream.

Vendor Recommendations: We connect you with professionals whose services enhance your event and reduce your planning stress. From photographers to caterers, these are vendors we select, aligning their proven skills with your unique need.